By Laws

By Law Changes

Membership Vote - June 12, 2007 - All 4 measures passed

In accordance with the Club’s By-Laws, the Board of Directors is proposing four amendments to the By-Laws. The actual proposed changes are shown on the back of this sheet, the supporting reasons for the changes are listed below. Anyone wishing to submit opposing views to these proposed changes, may submit them to the President or the Secretary for publication in the June Newsletter (such opposition may be published anonymously or with the name of the submitter). The vote on the proposed changes shall occur at the June General Meeting of the El Dorado Park Men’s Golf Club. The full text of the Club’s By-Laws may be found below.

Reasons for proposed changes

Article III, Section 6.

This revision would require 8 votes to deny an application for membership in the Club. Currently the interpretation could be that only 2/3 of Board members present and voting could deny membership, it would be prudent to set a firm 2/3 majority of all members of the Board for such an important action.

Article IV, Section 4 (d).

This revision would include the person designated to be the Past President among those required to approve the newly elected President’s annual appointments to the Board. It would make sense that since this person is a member of the Board because of his history and knowledge, that he should have as much say in the composition of the Board as those people elected at the Annual Meeting, this would also leave an odd number of voting members, thus reducing the chance of a tie vote.

Article IV, Section 10

This revision would ease the restriction on the Board’s ability to spend Club funds. With the exception of recurring or annually accepted expenditures (e.g. SCGA dues, Director’s stipends), the Board must seek approval of the membership for any non-recurring expense over $500. This amount has been $500 for as long as anyone can remember, yet costs and the actual size of the budget have increased several-fold.

Article VIII, Section 2.

There is currently a provision in the By-Laws to suspend or remove a member of the Club for “conduct unbecoming the game of golf or the good name of the Club”, but there are no clear stipulations on how this would occur, or the vote requirements for it to happen. Since a 2/3 majority of the entire Board is required to deny membership, that same threshold is proposed for suspending or removing a member from the Club.

Four proposed changes to the By-Laws (proposed changes in underlined italics).

Article III Membership

Section 6. The Board of Directors shall approve each proposal for membership. No prospective applicant may be denied membership on the basis of his race, creed, religion or national origin, however, membership may be denied for just cause by a two thirds vote of the entire Board of Directors.

Article IV Board of Directors

Section 4. The make-up of the board shall be as follows:

(a) The President, Vice President, Secretary and Treasurer, who shall be elected at the annual meeting.

(b) Two at-large Directors who shall be elected at the annual meeting.

(d) Five at-large members who shall be appointed by the President and confirmed by a majority of the five elected members of the board, the most immediate Past President who is willing and able to serve, and the President.

Section 10. In no event shall the Board of Directors have the right to spend or pledge the credit of the club for any one item in excess of ~~five hundred ($500.00)~~ one thousand ($1,000) dollars without the prior approval of the membership.

Article VIII Obligations and Discipline

Section 2. Members may be subject to suspension or expulsion for conduct unbecoming to the game of golf, the good name of the club, or the proper functioning of the club. Any such suspension or expulsion shall require a two thirds vote of the entire Board of Directors.

El Dorado Men's Golf Club By Laws

2002

ARTICLE I

MEETINGS

Section 1. The club shall hold monthly general meetings for the

membership, at a time prescribed by the Board of Directors.

Section 2. Unless waived by a majority of the members present, at all meetings of the club, the following items shall be included on the agenda:

1. Pledge to the Flag

2. Approval of the minutes of the previous meeting.

3. Approval of the Treasurer's report from the previous month.

4. Committee reports.

5. General business.

6. Adjournment.

Section 3. The annual meeting of the club shall be held in November of each year, at a time and place to be fixed by vote of the members of the club or by the Board of Directors.

Section 4. Special meetings of the club may be called by a majority vote of the Board of Directors or upon submission to the President or Secretary, of a written request of ten members, said request to state the object of the special meeting.

Section 5. Notice of the time and place of all meetings, whether annual, general or special shall be given to the complete membership in such manner as the Board of Directors shall decide.

Section 6. Forty-five members shall constitute a quorum at any meeting of the club.

Section 7. Voting by proxy shall not be permitted.

Section 8. All meetings shall be conducted in accordance with Robert's Rules of Order and these by-laws.

ARTICLE II

COURSE FOR OPERATIONS

Section 1. The club shall carry on its regular operations at only one golf course, that being the El Dorado Park Golf Course.

Section 2. The club may carry on special events at other golf courses as approved by the Board of Directors.

ARTICLE III

MEMBERSHIP

Section 1. The club shall be composed of three classes of members.

Section 2. Regular Members

(a) There shall be no limit to the number of regular members.

(b) Any person over eighteen years of age and conforming with

the membership requirements of the Associations to which

this club shall belong, is eligible to become a regular

member.

privileges of the club, including one vote at any meeting.

(d) All regular members shall comply with all membership

requirements of associations to which the club shall

belong.

Section 3. Senior Members

(a) There shall be no limit to the number of senior members.

(b) A regular member who has reached the age of 65 and has

been a member for at least 5 consecutive years may apply to

the board to become a senior member.

privileges of the club, including one vote at any meeting.

(d) All senior members shall comply with all membership

requirements of associations to which the club shall

belong.

Section 4. Honorary Members

(a) Honorary members shall not be limited in number.

(b) The board may propose candidates for honorary membership.

the members present and voting at any scheduled meeting of

the club.

(d) Honorary membership shall be granted only as purely and

deservedly honorary and in recognition of an outstanding

contribution to the game of golf, or outstanding service to

the El Dorado Park Men's Golf Club, or of an outstanding

national performance in golf. In this respect, the club shall

be guided by all rulings of the governing body of golf in the

United States. Honorary membership shall not be granted

because of skill demonstrated in competitions of less than

national importance.

(e) Honorary membership shall entitle the holder to all

privileges of the club, including one vote at any meeting.

Section 5. Each candidate for membership shall fill out a membership application as prescribed by the Board of Directors.

Section 6. The Board of Directors shall approve each proposal for membership. No prospective applicant may be denied membership on the basis of his race, creed, religion or national origin, however, membership may be denied for just cause by a two thirds vote of the Board of Directors.

ARTICLE IV

BOARD OF DIRECTORS

Section 1. The control and management of the club and the interpretation of these by-laws shall be the responsibility of the Board of Directors except where directed by majority vote of the Members present at any meeting of the club.

Section 2. All meetings of the Board of Directors shall by conducted in accordance with Robert's Rules of Order and these by-laws.

Section 3. The Board of Directors shall consist of twelve members. All of these members are entitled to vote on actions taken by the board.

Section 4. The make-up of the board shall be as follows:

(a) The President, Vice President, Secretary and Treasurer, who

shall be elected at the annual meeting.

(b) Two at-large Directors who shall be elected at the annual

meeting.

and able to serve.

(d) Five at-large members who shall be appointed by the President

and confirmed by a majority of the five elected members of the

board and President.

Section 5. The newly elected and appointed members of the board shall assume office after the December tournament or December general meeting, whichever is latest.

Section 6. In the event of a vacancy in the office of President, the Vice President shall assume that office. In the event of a vacancy in the offices of President and Vice President, or in the event the Vice President is unable to assume the Presidency, the board shall appoint a member of the club to assume the Presidency until the next annual meeting.

Section 7. In the event of a vacancy on the board, the President may, with the consent of a majority of the remaining members of the board, appoint a member of the club to fill said vacancy.

Section 8. The Board of Directors shall meet at the call of the President or any three members of the Board of Directors.

Section 9. Seven members shall constitute a quorum of the board. If a meeting of the board is not feasible, the President may take action on behalf of the club after a majority phone vote of the board.

Section 10. In no event shall the Board of Directors have the right to spend or pledge the credit of the club for any one item in excess of five hundred ($500.00) dollars without the prior approval of the membership.

Section 11. The Board of Directors shall hear all complaints or disputes between members of the club. Any member of the board involved in any dispute shall be disqualified from this procedure.

Section 12. Any member of the board elected by the membership may be removed from office by a majority of the membership at a regularly scheduled or special meeting. An appointed member of the board may be removed from office by a majority vote of the Board of Directors.

ARTICLE V

DUTIES OF THE BOARD OF DIRECTORS

Section 1. The President. The President shall preside at all meetings of the club and of the Board of Directors, and in general shall perform the duties incident to the office. He shall appoint the elected or appointed members of the board to chair the specific committees or carry out the specific jobs that are included in these by-laws or have been deemed necessary by the board. He is also authorized to appoint special committees as he or the Board of Directors may deem necessary or advisable to further the interests or purposes of the club. He shall report or cause to be reported to the membership all actions of the Board of Directors.

Section 2. The Vice President. The Vice President shall be the chairman of the Tournament Committee. In the absence or inability of the President to act, the Vice President shall perform the duties of that office, or assume that office as necessary.

Section 3. The Secretary. The Secretary shall keep the records of all meetings of the club and of the Board of Directors. He shall give and serve all notices of meetings. He shall be responsible for, and have charge of, all correspondence, files, records and papers of the club. He shall serve as the Membership Chairman and be responsible to perform all duties incident to the office or required by the association with which the club is affiliated.

Section 4. The Treasurer. The Treasurer shall keep full and accurate accounts of all moneys received, and shall deposit the same in the name of the club in such depositories as may be designated by the Board of Directors. He shall disperse all moneys under the direction of the Board of Directors. He shall have the authority to receive and to give receipt for all moneys due and payable to the club from any source whatever, and to endorse on behalf of the club all checks, drafts, notes, warrants and orders, and to give full discharge for same. He, and the President or Vice President jointly, shall sign all checks, drafts, notes, warrants and orders for payment of club funds. He shall present at each monthly meeting of the club, a written report of the financial affairs of the club from the previous month, and shall make such report available whenever requested by the Board of Directors. He shall prepare an annual report to be audited as may be directed by the Board of Directors. He shall perform all duties incident to the office.

Section 5. The club's representative to the Long Beach Municipal Golf Commission (or its successor city advisory group) shall serve as a non-voting, ex-officio member of the Board of Directors.

Section 6. The club's delegate to the Southern California Golf Association shall serve as a non-voting, ex-officio member of the Board of Directors.

ARTICLE VI

INITIATION FEES AND DUES

Section 1. There shall be an initiation fee, to be set by the Board of Directors and approved by a vote of the membership, that shall be paid by all new members, as well as all members who fail to renew their membership by the deadline established by the Board of Directors.

Section 2. The annual dues for regular members shall be set by the Board of Directors and approved by a vote of the membership.

Section 3. The annual dues for senior members shall be set by the Board of Directors and approved by a vote of the membership.

Section 4. There shall be no annual dues for honorary members. The club shall pay the per capita tax levied upon active honorary members by the association with which the club is affiliated.

Section 5. The Board of Directors shall set the deadline by which membership renewals must be paid. Members whose dues are not paid by this deadline will not be added to the rolls for the upcoming year. These members may rejoin only by applying for new membership, and paying the annual dues and initiation fee.

Section 6. Dues, deadlines, reinstatements and delinquency assessments shall be based upon requirements of the association with which the club is affiliated. All active members shall receive a statement of dues for the upcoming year at least thirty days prior to the deadline for payment, in a manner prescribed by the Board of Directors.

ARTICLE VII

FISCAL YEAR

Section 1. The club's operating year shall be the calendar year.

ARTICLE VIII

OBLIGATIONS AND DISCIPLINE

Section 1. The acceptance of membership in the club shall bind each member to uphold all the provisions of these by-laws and other rules of the club, and to accept and enforce all rules and decisions of the Board of Directors, officers and committee chairmen acting within their jurisdiction.

Section 2. Members may be subject to suspension or expulsion for conduct unbecoming to the game of golf, the good name of the club, or the proper functioning of the club.

ARTICLE IX

NOMINATIONS AND ELECTIONS

Section 1. The President shall appoint a Nominating Committee of three members.

Section 2. The Nominating Committee shall propose candidates for all elections held by the club. The proposed candidates shall be presented at the general meeting two months prior to the election.

Section 3. The Nominating Committee shall take open nominations from the floor at the general meeting held the month preceding the election.

Section 4. Voting ballots shall be prepared to include the names of all nominees in random order. One ballot will be distributed to each member present for the election.

Section 5. Voting by proxy shall not be permitted.

Section 6. The members of the Nominating Committee and one other member of the club shall serve as the tellers and shall report the results of the balloting as soon as practicable.

Section 7. The general meeting shall not be adjourned until the results of the election have been announced and accepted.

Section 8. In balloting for at-large members of the Board of Directors, members shall be allowed to vote for up to two of the candidates. The two members receiving the most votes shall be elected.

Section 9. In an election where more than two individuals are running for one spot, a plurality shall be sufficient for election.

ARTICLE X

RULES OF GOLF AND AMATEUR STATUS

Section 1. All golf tournaments conducted by the club shall be in accordance with the rules and decisions of the governing body for golf in the United States.

Section 2. The club, in dealing with questions involving amateur

status of a member, shall be guided by the rulings of the governing body for golf in the United States.

ARTICLE XI

COMMITTEES

Section 1. The board shall establish such standing committees as are deemed necessary for the smooth operation of the club. Each member of the board shall be a member of each standing committee. Any member of the club can be appointed to a standing or special committee by the President, or by the chairman of that committee with the approval of the Board of Directors.

Section 2. The Tournament Committee shall take entries for and conduct all tournaments scheduled at El Dorado Park Golf Course.

Section 3. The Handicap Committee shall be responsible for the supervision and administration of handicaps for active members of the club, and shall be the contact group with other organizations in all matters pertaining to handicapping.

Section 4. The Entertainment Committee shall be responsible for, and

manage, entertainment at club functions and shall be responsible for arranging and conducting approved functions away from El Dorado Park Golf Course.

Section 5. The Rules Committee shall arrange for the proper marshaling of club tournaments, shall be arbiter in all disputes arising from play, and with the Tournament Committee, shall formulate any necessary local rules, in harmony with the policies of the governing body for golf in the United States.

Section 6. The Special Events Committee shall be responsible for, and manage, any and all special events at club functions.

ARTICLE XII

HANDICAP SYSTEM

Section 1. The handicap system of the club shall be the handicap system of the association with which the club is affiliated.

ARTICLE XIII

AMENDMENTS

Section 1. Amendments to these by-laws may be made at any meeting of the club by a two thirds vote of the members present and voting. Notice of the vote on the proposed amendment(s) shall be given at the meeting immediately preceding the meeting at which the vote is to be taken, and shall be noted in any publications of the club.

Section 2. The proposed amendment(s) shall be made available to the

membership in a manner prescribed by the Board of Directors.

At the February, 1995 general meeting, there was a motion to approve these by-laws with the understanding that their passage would not alter any membership classifications or renewal fees in existence at the time of passage. The motion was seconded and passed on a voice vote.

Away Trips (See Nick to Enter)

October 3-5 - Doubletree San Diego Weekender
November 8 - Rio Hondo